Want to increase your productivity? The first and most important step, take control of your time!
As a project manager, our role in the web design process involves being aware of and making the most of our time management. I was training an intern this week and she voiced her concern on how to stay balanced when managing multiple projects. “I usually think I have enough time to get tasks done, but something always comes up and then I’m behind schedule on projects so easily,” she admitted. “My director spoke to me about this, and I’m worried that if it happens again she’ll include it as a negative comment in my next performance appraisal. Any ideas on how I can better manage my time at work?”
I explained to her that the key to having good time management is to understand where your time actually goes. I asked my intern to document what she did every hour of each day at work for a week, so she could visualise it. When we sat down to chat afterwards, she was surprised.
“I can’t believe how much time I spend checking my email every day!” she said, shaking her head. “I also didn’t think I spent much time chatting with co-workers by the coffee machine. It doesn’t seem like a lot of time when I look at it on a daily basis, but when you add up the total time for the week, I’m shocked.”
Maybe so, maybe not. We advise you do what out colleague did and document each hour of your day and evaluate it afterwards.
Once you have done this first task, it’s now time to consider getting a diary or some software to help you allocate your time better. We recommend a piece of software called Trello that we use in the Roundhay Web Design office. It’s simple, so you don’t end up spending more time managing your time than getting stuff done, and its also free!
This simple web based time organiser is especially handy because other members of your work team can change your work priority list based on any new information – managers especially love the ability to be able to do this.
If you feel your work requires a more complex organiser you may want to consider Jira software. Jira’s are tasks that need addressing. They can be allocated to you and colleagues and it even has a feature to time the amount of time you have spent on a job. I find this especially useful for larger offices all using the same system. People can add, create and solve Jiras all day every day in an organised and adapted structure to suit your working requirements. If you have a large office you can even set up a work place limited Jira programme.
Tips For Impressive Time Management
Below is a poster sharing 20 quick and simple, yet effective tips for bossing your time management…
Which tip will you test out first?